Asset Inventory Audit (AIA)
		Implementation and/or review process to capture, update and record details of your organisation’s computer-related inventory.

Peter Cooke, Managing Director, Cooke Aromatics Pty. Ltd.

Ask yourself the following questions:

	Do I have a central register that is accurate, complete, reliable and regularly updated?
	Does each entry in this register specify the equipment’s configuration, attributes and is it clearly identified by its Serial Number?
	If I need to determine what costs are involved in upgrading all my equipment to a new version of the operating system, can I identify the PCs that must be upgraded or replaced to support this new release of the software?
	Are the more powerful machines installed used by those employees who need that equipment most?
	In the event of theft or a disaster event such as fire, can I adequately inform the police with relevant particulars, as well as my insurance company when I submit my claim?
	Can I adequately identify the User(s) of each machine?

There are many reasons why you should have such a register always accessible.  Organisations are
constantly tasked with upgrading, migrating and managing their IT hardware and software assets.  However,
many organisations do not have technical staff available to keep this asset register up-to-date and even if it has,
day-to-day operational priorities tend to relegate this vital task to a “best effort” basis.   

Memuta can help you design and implement an efficient hardware inventory management system that is easy to
manage and simple to use.  We will perform the initial data capture of the essential statistics of each piece of
equipment, verify the accuracy of the information captured and provide you with a comprehensive report of your
current inventory.  We will also provide training for two (recommended) members of your staff to maintain the
information as part of their job description.  Alternatively or in addition, Memuta can regularly visit your site(s) and
perform an audit of the system.    

When implementing a new hardware inventory management system, Memuta uses specialised and proven
software used by over one million users globally.  This software is purchased and licenced on a per-PC basis,
installed on server(s), workstations and standalone PCs and operates in the background without individual User
intervention.  The application collects, analyses and provides reports on installed hardware and software assets.
(The latter is most useful when combined with one of Memuta’s other services, the audit of license compliance of
all the business (and other) software used by your organisation.)  This comprehensive accounting of IT assets gives
managers a clear perspective of what equipment is installed which reduces support costs and simplifies migration
planning. 

An accurate hardware inventory register is a valuable information database to support: Strategic business planning decisions; Financial planning and budgeting exercises for maintaining hardware and software at state-of-the-art levels; Software Compliance audits to ensure that all software used by your organisation is properly licenced and registered; Disaster Recovery Planning procedures and processes; Business Continuity Planning procedures, processes and external vendor negotiations; Centralised or decentralised asset inventory tracking by location. Useful Documents: The following documents can be downloaded as required. They contain important information that may help you determine whether your business can benefit from this service The documents are in either MS-Word format or in PDF format. If you wish to review the documents that are in PDF format you will need to have Acrobat Reader software installed on your download computer. If you do not have this software you can download it for free by clicking on the icon here.       License Management: A Key to Reducing Costs PDF Optimising Your IT Infrastructure PDF Reduce Costs by Enforcing Standards PDF   Useful Websites: The following websites provide additional information that may affect you and/or help you manage your business: Business Software Association Of Australia http://www.bsaa.com.au     Asset Inventory Audits provides management with a comprehensive set of analysis and problem-solving reports for effective management of hardware, software and intellectual capital.

Know Your Hardware Inventory • Protect Your Business